Constitution and Bylaws of the Cyberinfrastructure Specialty Group of the Association of American Geographers
Article I. Name
The name of this association shall be the Cyberinfrastructure (CI) Specialty Group (CISG) of the Association of American Geographers.
Article II. Definition
CyberInfrastructure is the technological, computational, human, and other resources required to capitalize on dramatic advancements in information technology to most efficiently utilize data, information, and knowledge.
Article III . Objectives
The Cyberinfrastructure (CI) Specialty Group strives to enhance geographic research and scholarship on matters relating to cyberinfrastructure by:
- encouraging the exchange of ideas and experience among geographers studying technical, social, economic, policy, and cultural aspects of CI.
- providing a communication channel between CI funding agencies and geographic practitioners.
- promoting research and advancement in topics related to CI.
- encouraging reflection on the roles of geographers in CI.
Article IV. Purpose
- To advocate the development of a sustainable cyberinfrastructure that is secure, efficient, reliable, accessible, usable, and interoperable for conducting geography research and education;
- To assist geographers addressing the most computationally challenging geospatial issues such as simulation, visualization, distributed processing, sensor web, high-bandwidth content, and multi-dimensional analysis;
- To encourage a broader access to state-of-the-art computing resources;
- To promote the development and maintenance of middleware needed to address the growing gap between geography and cyberinfrastructure;
- To advance the computational environment needs of geographers to achieve advancements made possible by advanced CI, paying particular attention to the opportunities to broaden the participation of underrepresented groups;
- To promote state-of-the-art innovation in geospatial data management and distribution systems, including digital libraries and educational environments that are expected to contribute to breakthroughs in many geographical disciplines of the 21st century;
- To advance the design and development of the CI needed to realize the full potential of investments in geospatial tools and large facilities, from remote or in-situ observing systems to spatial decision support systems;
- To provide input to funding agencies on investments in the high-risk/high-gain basic research in CI that are critical to powering the future exponential growth in all aspects of geography;
- To encourage effective participation, communication, and the free exchange of ideas among CISG members by sponsoring special conference sessions and workshops, developing proposals for funding, regularly maintaining the Specialty Group website, and networking on a regular basis;
- To create a greater spirit of collaboration and cooperation with other specialty groups and related organizations;
- To transmit to the AAG Executive Council carefully considered recommendations on matters relating to CI between and among geographers, and between geographers and policy makers and the public;
- To support the AAG mission, with specific emphasis on CI, of advancing professional studies in geography and encouraging the application of geographic research in education, government, and business.
Article V. Membership
- Any member of the AAG may become a member of the CISG.
- Any CISG member may hold office in CISG if duly elected or appointed.
- The AAG Central Office will certify membership in the CISG each year after payment of AAG dues.
Article VI. Officers
- The CISG will be governed by an elected Board of Directors consisting of the following eight voting members all of whom must be members of CISG: a chairperson, a vice chairperson, a past chair- person, a secretary/treasurer, three directors and one student Director.
- The Board of Directors will meet at least once each year. A quorum of four is necessary to conduct CISG business.
- The chairperson will serve for a term of one year.
a. The chairperson will be the chief executive officer of the CISG.
b. The chairperson will preside over all meetings of the Board of Directors.
c. The chairperson will appoint the chairpersons of all standing and ad hoc committees and be an ex-office member of all committees.
- The vice chairperson will be elected for a two-year term. The first year he/she will be vice chairperson and the second year he/she shall become and assume the duties of the chairperson. The vice chairperson shall assume all the duties and responsibilities of the chairperson in the absence of the chairperson.
- The past chair-person will be in charge of the election of vice chairperson and new Board of Directors
- The secretary/treasurer will be elected for a two-year term.
a. The secretary/treasurer will compose minutes of each meeting of the Board of Directors and transmit such minutes to the members of the Board of Directors and to the AAG Central Office within 60 days of such meeting.
b. The secretary/treasurer shall maintain an account of all income and expenditures of the CISG. An annual financial report will be presented to the Board of Directors.
c. The secretary/treasurer will make all required informational reports of CISG activities to the AAG Council and AAG Central Office.
- The three non-student Directors will each be elected for a two-year term. a. Terms will be staggered such that in years when the secretary/treasurer is elected, one Director will be elected, and in the intervening years two directors will be elected. b. Two of the Director positions will be open only to full-time employees of an institution of higher education at the time of their election. c. One Director position will be open only to persons not employed by an institution of higher education at the time of their election.
- One student Director on the Board of Directors will be elected each year for a one-year term.
- The Board of Directors for cause or emergency in the best interests of CISG may meet and declare any position on the Board of Directors vacant by a vote of at least five of its members. If a vacancy on the Board of Directors occurs the following procedures apply:
a. Office of chairperson vacant: the vice-chairperson shall assume duties of the chairperson and serve the remainder of the current term plus the second year of his/her elected term as chairperson.
b. Office of the vice-chairperson vacant: any member of the Board of Directors, except the chairperson, may be appointed by the Board of Directors to serve in the capacity of vice-chairperson until the next regularly-scheduled election.
c. Office of secretary/treasurer vacant: any member of the Board of Directors, except the chairperson and the vice-chairperson, may be appointed to fill the unexpired term of the secretary/treasurer.
d. Office of Director vacant: the Board of Directors by approval of a two-thirds majority may appoint any CISG member to fill the unexpired term created by the vacancy.
e. Office of student Director vacant: the Board of Directors by approval of a two-thirds majority may appoint any CISG student member to fill the unexpired term created by the vacancy.
- The elected CISG members will assume office at the beginning of the AAG annual meeting each year. Their terms of office end just prior to the beginning of the AAG annual meeting.
Article VII . Committees
- There will be the following CISG standing committees:
- The Awards Committee shall consist of a chairperson and two additional members, all appointed annually by the chairperson of CISG.
a. The Awards Committee shall be empowered to recommend to the AAG Honors Committee names of CISG members for consideration.
b. The Awards Committee shall be empowered to select the recipients of any awards or prizes established and/or handled by the CISG.
- Additional Committees may be added by amending these Bylaws. From time to time, as needed, the chairperson of CISG may establish ad hoc committees to address specific short-term needs of CISG.
Article VIII. Dues and Fees
- The CISG Board of Directors may assess annual dues from its membership. Dues must be approved by the AAG Council and by a majority of the CISG membership.
a. The CISG Board of Directors shall manage all dues collected.
b. Annual reports of income and expenditures shall be made by the secretary/treasurer of CISG to the AAG Central Office.
- The CISG Board of Directors may establish reasonable fees for publications, workshops, symposia and other activities.
a. The CISG Board of Directors shall manage all fees so collected.
b. Annual reports of income and expenditures shall be made by the secretary/treasurer of CISG to the AAG Central Office.
- No part of the net earnings of the organization shall inure to the benefit of, or be distributable to, its members, trustees, officers or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered.
Article IX. Meetings
- The CISG will hold at least one general membership meeting annually, usually during the time of the AAG annual meeting.
- The Board of Directors will hold at least one Board meeting annually. An annual report of the CISG activities and finances will be submitted by April 1 each year to the AAG Central Office.
Article X. Amendments
Changes to this constitution must be approved by at least 5 votes of the Board of Directors and ratified by a letter ballot of the CISG membership. Approval by 60% of those CISG members voting shall be required.
Article XI. Bylaws
Bylaws essential to the conduct of the affairs of the CISG may be enacted by the Board of Directors. Approval of a Bylaw requires at least 5 positive votes of the Board of Directors. Such Bylaws will be in effect until the next general membership meeting of the CISG at which time approval must be obtained from a majority of the CISG members in attendance.
Article XII. Operation Date
CISG will operate fiscally on a calendar year basis. An annual budget must be approved by the Board of Directors no later than the AAG annual meeting date.
Article XIII. Legislative or Political Activities
No substantial part of the activities of the organization shall contribute to propaganda or attempt to influence legislation. The organization shall not participate in, intervene in, or publish documents on behalf of any political campaign or any candidate for public office.
Article XIV. Operational Limitations
Notwithstanding any other provisions of these articles, the organization shall not carry on any other activities not permitted to be carried on: (a) by an organization exempt from Federal Income tax under section 501(c)(3) of the Internal Revenue Code of 1 954 (or the corresponding provision of any future United States Internal Revenue Law) or (b) by organization contributions, to which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law).
Article XV. Dissolution Clause
Upon the dissolution of the organization, the Board of Trustees shall, after paying or making provisions for the payment of all of the liabilities of the organization, dispose of all the assets of the organization exclusively for the purpose of the organization in such manner, or to such organization of organization organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization of organizations under section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law), as the Board of Trustees shall determine. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.